After the call deadline, the evaluation procedure of the program follows a four steps process (click [+] to expand the description of each stage):
STEP 1. Administrative and scientific eligibility check (Technical Committee)
The eligibility criteria are divided into two: 1) the administrative eligibility criteria (eligible researchers and complete proposals) and the 2) scientific eligibility criteria (proposal related to Nanomedicine). It is necessary to meet both criteria to proceed to the next step.
1) Administrative Eligibility Criteria: An administrative eligibility check for each proposal will be made by the Technical Committee before the evaluation begins. Proposals which do not fulfill administrative eligibility criteria will not be included in the evaluation. The applicants must meet minimal eligibility conditions explained above (view section Who can apply?).
Any proposal can be declared ineligible if the Technical Committee deems it is incomplete. A complete proposal will include:
- All the mandatory fields of the on-line application form
- A copy of the Identity Document of the applicant
- A copy of the Official University degree which formally entitles the applicant to embark on a doctorate. In case of foreign aducational systems, applicants must also provide an official document of their University/School which confirms that this qualification accredits a level of training equivalent to the official Spanish University Master´s degree and that it would serve as a means of access to a PhD in the country in which it was awarded (a TEMPLATE including the required mandatory information can be downloaded in section "Official Templates"). Document/s must be TRANSLATED INTO ENGLISH (not necessary an official certified translation in this stage).
- A copy of the academic record. Applicants must attach the following information: the transcript of records (detailing the subjects, their duration and the grades obtained), a credit-weighted average mark and the grading scale. All this information should be provided in official document/s of the University/School. Document/s must be TRANSLATED INTO ENGLISH (not necessary an official certified translation in this stage).
- The scientific and professional Curriculum Vitae of the applicant using the official template from the NanoMedPhD website.
- An Expression of Interest from the applicant, expressing his/her research interests, relevant academic training and professional experience, to be completed using the official template from the NanoMedPhD website.
Only one proposal per applicant will be considered for evaluation under this call. In the event of multiple submissions, the application will automatically invite the applicant to choose one proposal for evaluation. In case candidates do not specify their preference before the deadline, the first submitted proposal will be considered for evaluation with any other proposals declared inadmissible.
2) Scientific Eligibility Criteria: A scientific eligibility check for each proposal will be made before the evaluation begins in order to determine if the proposal meets the scientific eligibly criteria, ensuring that the submitted proposal is related to Nanomedicine. Proposals which do not fulfil this criteria will not be evaluated further (view section Eligible Research Areas)
Complete proposals that meet the eligibility criteria will pass to the next phase of evaluation.
STEP 2. CV and Expression of Interest Evaluation (Scientific Evaluation Committee)
CV and Expression of Interest evaluation will be developed by DEVA (Directorate of Evaluation and Accreditation), an independent regional agency belonging to the Andalusian Knowledge Agency, whose objective is to independently and objectively evaluate the scientific and technical quality of proposals that participate in public and private funding calls. The Scientific Evaluation Committee will be chosen by DEVA according to the principles of objectivity, independence, rigor and internationalisation.
Proposals that meet the Eligibility Criteria will be sent to evaluators, who will evaluate the CV and expression of interest of the applicants. At the same time, these evaluators will identify those proposals that include ethical issues requiring further scrutiny. Proposals including areas excluded for funding will be rejected (view section Ethics). Evaluation criteria are described in section Evaluation criteria.
For each application two or more peer review evaluations will be conducted. Additional evaluators may be assigned when necessary, such as in case of discrepancies. Experts will evaluate proposals according to call criteria and then DEVA's Area Committee teams will analyse the evaluations to ensure evaluation process standardisation.
Applicants will be ranked in each scientific area, according to the evaluation scores (see section Evaluation criteria).
Claims and appeals: following the publication of the provision ranking list and emission of the evaluation reports to candidates, a 10 calendar day period will be established to allow candidates to appeal against the result of their evaluations. Following the claims and appeals, a new ranking list will be published in NanoMed PhD website for each area of research.
Application will have to pass a threshold of 70% of the maximum score to be invited to the interview stage. The candidates to be interviewed will be those who reached the highest scores during the CV and scientific expression of interest.
STEP 3. Interview (Selection Committee)
A maximum of 5 candidates, selected from those who have exceed the established threshold, will be invited to the interview for each doctoral fellowship offered, strictly in the order of the score obtained within each corresponding area.
Interviews will either be held in person or via videoconference and will be carried out in English. Each interview will be carried out by the Selection Committee, which is formed by 3 members of BIONAND’s Scientific Advisory Board. This last phase of selection will also be attended by the Scientific Project Coordinator, and those PhD Programmes Coordinators of University of Málaga responsible for NanoMedPhD-related programmes, who will be able to participate in the interview but without being involved in evaluating the candidate or deciding their final score. The Selection Committee may deem it necessary to request the advice of scientific supervisors of the selected area, in order to confirm that the scientific interests of the candidates are aligned with the research activity of potential host groups.
For each area, there will be a final ranking list of the selected candidates and a reserve list.
STEP 4. Acceptance and signature of fellowships
The Technical Committee will propose a financial offer to the selected candidates, in accordance to the financial parameters of the fellowship programme. At this moment, selected candidates shall choose the thesis research field of interest, according to the order of preference indicated in the submitted proposal. If any candidate refuses the offer, an offer will be sent to the next candidate on the reserve list, and so on.
The selected candidates will have to communicate to the Technical Committee the acceptance of the fellowship within a maximum period of 2 weeks after the communication of the final results, and must be available to join the programme within a maximum period of 2 months, counting from the date of notification of the selection (expected date for recruitment: 15 September 2017).
A 3 year full-time employment contract will be signed, which will define the legal and financial basis of the programme, including rights and obligations of each party and financial provisions.
At this stage, the selected candidates must provide additional documents that are mandatory to enroll in a Doctoral Programme at the University of Malaga. Submitted documents must be authenticated either by the candidate’s embassy or, when applicable, by the Hague Convention Apostille. This will not be required for documents issued by authorities in European Union Member States or countries that have signed the European Economic Area Agreement. Submitted documents must also be officially translated into Spanish. The official translation can be done by a sworn translator (duly authorised or registered in Spain), by any Spanish embassy or consular office abroad, by any embassy or consular office in Spain of the country the applicant is a national of, or when applicable, where the document comes from.